Use rules in Mail merge to add different text. Word mail merge
If you want to create a mail merge document that contains different text or formatting depending on the data source, you can use the If Then Else field. This field allows you to specify a condition and what to do if the condition is true or false. For example, you can use this field to insert a greeting based on the recipient’s gender, such as “Dear Mr.” or “Dear Ms.”.

To use the If Then Else field in a Word mail merge, follow these steps:

1. Open the mail merge document and place the cursor where you want to insert the conditional text.
2. On the Mailings tab, in the Write & Insert Fields group, click Rules and then click If Then Else.
3. In the Field name box, select the merge field that contains the data you want to test, such as Gender.
4. In the Comparison box, select the operator that defines the condition, such as Equal to.
5. In the Compare to box, enter the value that matches the condition, such as M.
6. In the Insert this text box, enter the text that you want to insert if the condition is true, such as Dear Mr.
7. In the Otherwise insert this text box, enter the text that you want to insert if the condition is false, such as Dear Ms.
8. Click OK to insert the field in your document.

You can preview the results of your mail merge by clicking Preview Results on the Mailings tab. You can also edit or delete the If Then Else field by right-clicking it and choosing Edit Field or Toggle Field Codes. Use rules in Mail merge to add different text. Word mail merge.
Microsoft Word tutorial. Mail merge tutorial.
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