Templates in PowerPoint

Template or Theme

What are templates in PowerPoint? A template is a master copy of a design, structure, or both. Microsoft PowerPoint provides a multitude of different templates ready for use. These templates have both design and a suggested structure. Templates are accessed via the File tab on the ribbon and the new option. Once you have activated the new template option, you will see Office online templates and a set of categories. If you have previously saved a template, you will see the custom option, which holds all your personal templates.

A Theme is just the design set not the structure. Themes are accessed from the design tab of the ribbon and can be applied to any presentation.

Saving a Template

Once you have set the structure and design of your template, select the File tab and then Save As. By default, the Save As options, selects PPTX as a file type. Select the template option and make a note of its location. To use the template, select the File Tab and New. Select the template from the Custom area. If you do not see a Custom area, move to Options, and select the Save option. Check that there is a template path.

PowerPoint Theme

You create a Theme in the Slide Master view. In this view each slide type can be designed as required. Once you have created your theme, close the Slide Master view and select the Design Tab on the ribbon. Expand all the Design options and select Save Current Theme. The new Theme will appear with all the rest ready to use.

Using a Template Theme

You can use a theme from a template without saving a theme for yourself. Simply select the Design tab on the Ribbon and expand the Design options. Select browse for a theme and choose your template. The theme from the template will be applied but not any structure attached to it.

Which is best

The template option gives more flexibility and guidance in my view. The design is standard, and the structure can be set for everyone to follow. Themes only apply design styles not structure. Themes are best used when a set process is not in place or not needed.

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