How to use Concatenation in Microsoft Access Reports

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Concatenation is a process of combining two or more text values into one. In Microsoft Access, you can use an expression that uses the ampersand (&) operator to concatenate text values from different fields or controls in a report. For example, if you have a report that shows the first name and last name of each employee, you can use the following expression to display the full name in one text box:

= [FirstName] & ” ” & [LastName]

The expression uses the & operator to combine the values in the FirstName and LastName fields. The expression also uses a pair of double quotation (“) marks separated by a space character to insert a space between the first and last name. You can also use other characters or literal text between the quotation marks, such as a comma or a dash, to format the concatenated text.

If one of the fields that you want to concatenate has no value (null), you can use the plus (+) operator instead of the & operator to conditionally include a value in the concatenated text. For example, if you have a report that shows the city, state, and postal code of each customer, you can use the following expression to display the address in one text box:

= [City] & (“, ” + [State]) & (” ” + [Postal Code])

The expression uses the & operator to combine the City field with the State and Postal Code fields, which are enclosed in parentheses and preceded by a + operator. The expression also uses quotation marks to insert a comma and a space between the city and state, and a space between the state and postal code. If the State or Postal Code field is null, the expression will not include the comma or space before or after it. How to use Concatenation in Microsoft Access Reports. Microsoft Access tutorial. Access tutoring.

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