How to Calculate Years in Microsoft Access


https://youtu.be/tU9Z2dTNR1U
Welcome to our Microsoft Access tutorial where we explore the functionality of calculation fields in queries. Follow along as we demonstrate how to design a query that calculates the years an employee has been working at the company. Subscribe to our channel for more database tips and tricks!

To add a calculation field in a query using Microsoft Access, you can follow these steps: Open your database and go to the “Create” tab on the Ribbon. Click on “Query Design” in the “Queries” group. Add the tables you need for your query by double-clicking them in the “Show Table” dialog, then close the dialog. In the query design grid, right-click on a blank column in the “Field” row and select “Zoom” or press Shift + F2 to open the Zoom box for easier expression entry. Enter the name of your new calculated field, followed by a colon, and then the calculation expression. For example, if you want to calculate the variance between actual and projected sales, you would enter something like `Variance: [ActualSales] – [ProjectedSales]`. Ensure that you use square brackets around field names in your expression. After entering your expression, press Enter to confirm. To view the results, right-click the query tab and select “Datasheet View” or click “Run” in the “Results” group of the “Query Tools Design” tab. Remember, the fields used in your expression must be present in the tables you’ve added to your query, and be cautious of typing errors as field names are case-insensitive but must match exactly. How to add calculated fields in Microsoft Access. Microsoft Access tutorial. This is how to create a database.
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