Gantt Chart in Visio

How to create a Gantt Chart in Microsoft Visio

The Gantt Chart feature is under the Scheduling category in Microsoft Visio. There are three options: A Calendar, a Timeline and a Gantt Chart. Select the option required..


The timescale and date formats are set on the first screen in Gantt Chart options.

Gantt Chart options

The number of tasks are set in the option box. Keep task numbers to a minimum as Microsoft Visio has limited Project Management tools available.

Linking Tasks

To link tasks, select all the tasks and then on the Ribbon select Link.

Link Tasks

Outline Level

To use the top task as a summary task, an outline level is required. To set the outline level use the shape data area for the task or insert the outline level column and type the level in the column.

Update tasks

Use Shape data to update tasks and add any other information as required. Resource names and Outline levels are set in Shape data.

shape data

Lead and Lag Time

To set Lead time, select the link line. In the shape data window type a positive number for lag time and a negative number for lead time.


Export a Visio Gantt to Excel or Project

On the Gantt Chart tab of the Ribbon select either option, export to Excel or Project. The file selected contains the Gantt chart data.


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