 |
01670 732139 |
 |
steve@itseasy.co.uk |
Drop down lists in Access
Lookups in Microsoft Access
There are several places to create a drop down list in Microsoft Access. The lookup lists are very useful in avoiding typos and stopping disallowed entries being added to a database.
Combo Box Lookup
The Combo box drop down list is one of two display options available within lookup properties. The other option is a list box. The main difference between the two is how the data are displayed in forms or reports.
Looking up a table or query
Select the type of box you require, there are three options from the Row source area. The first option is a Table or query. The table/query option is used when there is an existing table or query holding the list. There is an option to create a new query on this line if required.
Value List option
The second option from the Row source line is a value list. A value list is used when you don’t have a table and want to type a short list. Each element in the list is separated by a semi colon.
Field List option
The final option is a field list. This option uses the fields from a second table as the lookup options. Items are added when new fields are added to the lookup table.
Limit to List
The limit to list option is used to restrict data entries that should not be in the list. For example a list of products. Only the products that are in the list can be used, not additional products.
Form Lookup
It is better to create the lookups at table level but they can be added to a form. There is a third option on a form which enables users to search for records.
Check out courses here.
Online course can be found here.
Testimonials
“Steve delivered a number of Microsoft Office Training Sessions to a range of employees across Newcastle College. The service provided by Steve is second to none. I have no hesitations in recommending him to other employers.”
Christine Jackman
Learning Manager(North) - Winner of Training Programme of the Year NECCA
Craig Forster
Estimator, John F Hunt Regeneration Ltd
“I studied with Steve when we completed our CiPD CTP together. During the course I found Steve to be very personable and also very professional. Steve was first on my list of suppliers. Steve was very competitively priced and very accommodating.”
Simon Snowdon
European Training Manager at HP Enterprise Services
“Steve’s background in IT training clearly provided him with great organisational and managerial skills which he put to good use at Second Chance Enterprises. His ability to see the long term strategy as well as manage the day to day management is one of his biggest strengths.”
Chriss Graham
Project Coordinator at Daisy Group
