Avoid date errors


Table Properties in Microsoft Access

One of the better ways to avoid date errors in Microsoft Access is the use the table properties feature. In table properties you can set up a validation rule and display validation text. This method restricts how data is entered at source.

Avoid date errors

By default, the data type in Microsoft Access is Short Text. Data types must reflect the data use, for examples if dates are entered the data type is usually set to Date/Time, otherwise date errors may occur.

Date Type Mismatch

If a Short text field is used in a query as part of a calculation an error message is generated. The fix for data type mismatches is done at table level. Using data validation rules at field or table level stops data type mismatches but only if the data type is set correctly. Data Validation is one of the better ways to avoid date errors in Microsoft Access.

Avoid date errors with Field Properties

As with Table properties, Field properties provide validation rules as well. This area is used to stop incorrect formats being entered but cannot be used to check around a table. Field properties display format options for several data types. The date formats are short date and long date. Once set, a date format displays either one or the other. To restrict date entries the properties area has an input mask feature. The input mask restricts date entries to the mask set. For examples 21 August 2022.

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