Category Archives: Free IT Training Resources

Excel Maps

The following two videos explain how to use the Excel maps feature and the 3D Maps feature powered by Microsoft Bing.

Both these topics are cover on the Excel courses provide either online at http://www.itseasytraining or classroom based onsite or in our Gateshead training room.

Details and course outline for Microsoft Excel training courses can be found by clicking here.

Excel Maps

The first video explains how to create a map based on geographical data. The example uses data from four European country. The tutor mentions how to change the layout, colour and style of the map. The Map feature is part of the Charts group and complements it very well.

3D Maps

When you use the 3D map feature you need an Internet connection for it to work. You also require geographical data so that the tool can plot the map. You create a series of tours, these tour will play along a timeline if you have date related data selected as shown in the video. If you are happy with the end product you have the option to save the tour as a video and then email or share it with colleagues. There are possibilities to create more complex tours by adding extra layers with additional animations.

Access courses

Microsoft Access courses are delivered in two formats, classroom based and online based.  If you wish to complete an online course check out http://www.itseasytraining.co.uk . Classroom based course details can be found here.

You can assess your knowledge levels by completing the Excel document here Check Skill Level Once you have completed the document email to info@itseasy.co.uk You can book courses via email or by calling 01670 732139.

Prices and location can be found here General information about IT’s Easy Training and delivery methods can be found here

Update Queries

This video explains how to create an update query and how to qualify the query with a filtered field. The tutorial mentions that an update query does not display the result of the query, as is the case with a basic select query. An update query carries out the request and changes the data in the underlying table. It is very important that users understand that an update query can be dangerous if clicked and ran without understanding what will happen. Each time the query runs the data may be changed.

The example shown uses the parameter query feature to demonstrate the best way to create a flexible query. The parameter query uses the small square bracket symbols displayed on the keyboard to provide space for a data entry prompt. [Enter the city] for example.

Calculations in a query

The video explains how to create a calculation at query level. The example shown is a simple divide and multiplication calculation. This information is covered on the intermediate and advanced Access courses. Details can be found here.

Relational database

How to create a simple relational database

This video explains how to create a link between Microsoft Access tables to facilitate the first steps in a relational database. The video also explains how to view and edit the join properties feature and run queries based on different join options.

The content of this video is covered on the Microsoft Access course, to see the course outline click here. If you wish to complete an online course in your own time, click here.

All our courses offer after course support via email and video, which is the format shown below. To book a course email info@itseasy.co.uk or call 01670 732139. Courses can be delivered onsite using our laptops or at our training venue in Gateshead.

Linking Tables

Before you can link tables you must create a primary key and a foreign key to use as links. Once that has been achieved, select the Database tools options from the ribbon and drag the tables you require on to the screen. Once the tables are on the screen you should see the primary key and the foreign key. Drag from one to the other, it does not matter which way round you do it. You will now see the Edit Relationship box. Make sure you select the Enforce Referential Integrity option, this will stop orphan records being created. Also check that the relationship is what you require, One to Many, One to One or Many to Many relationship. In the video example there is a One to Many link in use.

Join Types

Once you have created your links you can now create a query based on your related tables. When you run a query where data comes from more than one table, you will only see records that appear in both related tables. However, if you change the join type to 2 or 3 to create either an outer or inner join, then the data displayed will include none related records as well.

Access Reports

This video below explains how to create Access reports. The tutorial is a part seven of a series. If you are interested in completing a Microsoft Access classroom based courses, details can be found by clicking here. If you would like an online course click here

Access reports in design mode

There are several ways to create an Access report, the temptation is to use one of the automated options but in my experience that may be unwise. The wizard often creates a report with truncated text and field boxes, you will have go into design to fix this issue.

Using report design as your first option enables you to get a better understanding on how reports in Microsoft Access work. You first attach the table or query required then add the grouping options if any. You can start to add your fields and position them as required. It may take a little bit longer to finish but once you have, the end product will be far better.

Print Preview

In Microsoft Access report design mode you can select how you want your records to be displayed. They can be shown altogether as the wizard creates or you could select the one record per page option. First select the details bar in design mode, then right click into properties. Once in properties, select force page break after section.

Microsoft Office Courses

Overview

The Microsoft Office , Project and Visio buttons displayed below link to the course outlines for classroom based courses. If you wish an online course go to http://www.itseasytraining.co.uk

You can assess your knowledge levels by completing the Excel document here Check Skill Level Once you have completed the document email to info@itseasy.co.uk You can book courses via email or by calling 01670 732139.

Prices and location can be found here General information about IT’s Easy Training and delivery methods can be found here

Microsoft Office Courses

Microsoft Office course delivery is broken down in to three parts Introduction, Intermediate and advanced levels. Some courses have only one level but may take more than one day. All courses can be customised, the layouts are a guide only.

Microsoft Project classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft Project helps managers to plan, organise and resource projects of all sizes, with features that help you to save time, money, stress and avoid missing key deadlines.
Microsoft Access classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft Access is a powerful database package, yet many people find it difficult to use fully. Our courses will equip you with the skills and experience you need to master Access databases.
Microsoft Visio classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft Visio is a powerful diagrammatic tool that is great for flowcharts, process diagrams, organisational charts and much more
Microsoft Outlook classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft Outlook provides an information hub for contacts, calendars, tasks and emails
Microsoft Excel classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Whether you are new to Microsoft Excel or need to develop existing skills, our popular Excel courses will help you to develop your skills and feel more confident using Excel
Microsoft Word classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Many people struggle using Microsoft Word. On our courses you’ll learn basics such as typing and layout skills through to advanced features, making you more confident and productive
Microsoft PowerPoint classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft PowerPoint in a visual presentation tool that provides exciting and comprehensive delivery techniques to aid with predestination style and content
Microsoft Publisher classroom based courses in Newcastle, Gateshead and UK wide, onsite if required.
Microsoft Publisher provide a template based set of documents, leaflets, brochures and much more

Street Map

Street Map in Microsoft Visio

Using the 2D and 3D directional shapes in Microsoft Visio to build a street map can be frustrating if you only use the shapes that are available in the template. This video explains how to get the best out of custom shapes and a personal stencil and why they are so useful

Training

IT’s Easy Training provides two forms of training, onsite in out Gateshead training rooms or online at http://www.itseasytraining.co.uk. Course details for the classroom based courses can be found at http://www.itseasy.co.uk/courses/visio-training/ Courses are available on your own site anywhere in the UK if you prefer onsite training. We will provide laptops and a trainer.

Custom shapes

Creating custom shapes and adding them to your own stencil is a great way to speed up your drawings in Microsoft Visio. You may need to create several different stencil to cater for different template drawings and scaling issues, but once done you will find it well worth your while.

Stencils

It is a simple process to create new stencil, just select More Shapes and click on New stencil, name it and save it. To add shapes simply drag and drop them on to your stencil, remember to save the stencil. You will have to rename any shape that you add or create, simply double click on it and rename it.

Street Map

I find it useful to create groups of houses and road segments and then add them to my stencil. I achieve consistency of design and size doing it this way. There is nothing worse than shapes that are suppose to be the same appearing all over the place in terms of size and scale.

Lookup Images

This video explains how to use the Indirect function and the DGet function to lookup images and data in an Excel sheet. The tutorial covers how to use named cells and ranges, also how to use data validation lists.

Training courses are available at http://www.itseasy.co.uk/courses/excel-training/ courses can be delivery onsite or at our site in Gateshead. Online courses are available at http://www.itseasytraining.co.uk We have laptop which are available to use at your site and convenience. Call or email steve@itseasy.co.uk Business Mobile 07966503354

Lookup Images

The process in this video starts off explaining named cells and ranges, each photo sits inside a named cell. The tutor explains how to create a data validation list that displays the names of the photos. The indirect function is added in the name manager to reference the data validation box.

Indirect

The Indirect function is added to the name manager, by selecting new and creating a name. The Indirect function returns data from a referenced cell, in this case the image.

Images

Any of the images in the data set can be copied and placed in the relevant location on the lookup sheet. With the image selected the tutor explains that the formula must be typed using the Indirect name, (Flag) in the video example.

DGet

The DGet function is used to bring the remaining data across using the Data Validation list as its trigger. The DGet function works in a similar way to a Lookup working with a database of information.

I think that the best uses of these functions is in a catalogue of stock or parts. The parts or stock could have a photo which would be returned as and when required along with all the other data normally associated with lookups. Check out our YouTube channel at http://www.itseasytraining1st for more videos like this. Feel free to ask questions or ask for more videos.

Database Functions

This video explains how to use Database Functions in Microsoft Excel.
The tutorial covers the DSum, DMax, DMin, DAverage and the DGet functions. Each example uses named ranges and the tutor explains how to create a two way lookup using the DGet function.
Some of the examples use the date validation list option.

Classroom based training courses are available at http://www.itseasy.co.uk/courses/excel-training/ Online training courses are available at http://www.itseasytraining.co.uk

Database Functions

To get the best out of Database functions you need to create a database of records and then a selection area where the column headings match the database headings.

Set the functions to look at the selection area to calculate the required data. Basically the Database functions use the set criteria to match your selection from a database. It is easy to set up multiple criteria and may be easier to use than the very popular Vlookup or Hlookup. The functions are smaller than comparable SumIFs and CountIFs therefore use less memory in large spreadsheets.

DGet function

The DGet function enables users to create a two way lookup similar to the Match and Index functions. The DGet function required a Database and a field followed by a selection area. If you use named ranges and cells the formula can be copied across without worrying about using dollar signs to lock cells and ranges.

Visio brainstorming diagram

This video explains how to create a Visio brainstorming diagram and how to create a diagram using charts and marketing diagrams. The tutorial also explains how to use the developer tab to protect shapes and shape elements. The final section covers how to combine and fragment shapes and add the features to the quick access toolbar. Online courses at http://www.itseasytraining.co.uk

Details about Microsoft Visio classroom based courses can be found at http://www.itseasy.co.uk/courses/visio-training/ all courses are delivered either at our site in Gateshead or your site if required. We can provide ten laptops and all the software versions anywhere in the UK. Prices can be found at out prices section and can be tailored for multiple groups. If you don’t ask you don’t get.

Visio Brainstorming

This video explains how to create a Visio brainstorming diagram and how to add topics which will automatically update the legend when added.

Charts and Graphs

This part of the video explains how to create each element of a bar chart, a pie chart and how they work. Adding the marketing shapes stencil also shows how diagrams are edited and modified.

Protection

The last section of the video covers why some shapes are protected and where the protection can be found. Using the combine feature with fragment utilises the add to the quick access toolbar process.

Visio linked data

This video explains how to create a flowchart using the Visio linked data wizard, pulling the data from Microsoft Excel into a Visio flowchart diagram. The video also explains how to import data from Microsoft Project in to a Visio timeline diagram. The tutorial covers how to edit data graphics in Microsoft Visio and how to update linked data using the refresh option.

Contact

The course details for the topics covered in this video can be found at http://www.itseasy.co.uk/courses/visio-training/ online courses can be found at http://www.itseasytraining.co.uk

Importing data

The process to import data from other programs is quite simple in Microsoft Visio, you can use the import wizard or select the link option on the timeline tab for Microsoft Project for example. The video uses the Timeline diagram and selects data from a Microsoft project file. The resulting Timeline is a bit cluttered and extra effort is required to sort out the labelling and positioning of the tasks however, the end product looks great.

Visio Linked Data

If you have used the Visio linked data option, the process as shown in the video, proceed as follows: Select the shape type you require and then select the linked field dragging it into position on the diagram. You can update data in the source files which will be refreshed when selected in the Visio diagram. You can add additional shapes and connections to enhance your diagram that don’t have to be linked to a source file.

Data Graphics

The video explains how to edit linked data in the data graphics feature. The graphics can be moved deleted or added to through the wizard. If you remove the data graphic you will still be able to type in the shape boxes and format them as normal. The linked data will appear in the Shape Data window if it is active.